Introduction
Employee compliance is a critical issue in regulated organizations. Executives responsible for compliance activities must monitor and document organizational processes at all levels to ensure staff are well-informed about various regulations, especially to remain compliant in the event of an audit.
Imagine a scenario where an audit reveals gaps in employee compliance documentation, leading to hefty fines and reputational damage… This is a reality for many companies using outdated management solutions!
Nabu Pro offers an efficient solution for managing all your employee communications, training, and records. Our all-in-one platform allows you to reduce the number of software and communication channels you use, minimizing the time spent on follow-ups and the risk of data loss.
The Compliance Journey with Nabu Pro
From the moment an employee is hired, various documentation and training are required to ensure full compliance. Documents and training mean emails, files, and follow-ups. In many cases, this management is costly in terms of time and energy, especially when using outdated management solutions.
That being said, the burden does not get lighter. Throughout their tenure, employees must remain compliant. Even after termination of employment, regulated companies must retain records and documents related to their employees, sometimes for up to 36 months.
Nabu Pro streamlines this process, offering a seamless experience from hire to termination and beyond.
How to Create a Document in Nabu Pro
As soon as an employee is hired, you need to collect certain documents to ensure the company’s compliance. For example, some companies need to collect the driver’s license and passport of their employees. Nabu Pro allows you to easily create documents and collect the necessary information about your employees effortlessly.
Step-by-Step Guide:
1. Create a Document:
When creating a document, Nabu Pro collects the following information:
- Document title
- Start date
- Document validity period
- Availability for completion and imminent expiration windows
You can also add one or more prerequisites. Prerequisites consist of other documents or courses in your Nabu Pro platform. This way, you automatically assign your employees to other courses and documents without having to manually browse the document list.
Finally, you can also add instructions for users, comments, and attachments in PDF or JPG format. This type of small detail can save a lot of time in the long run!
2. Assign the Groups:
Since we work with large companies, some of which have a large number of departments, you can assign your document to one or more groups. We are always looking to optimize our platform and save our clients time, so we have included a quick selection feature to select and delete visible and invisible items.
3. Assign the Users:
For the last step, you are asked to assign the document to one or more employees so that they can be notified and receive automatic follow-ups by email. If you run a very large company, you will appreciate our option to filter your employees by name or department. Ensuring the compliance of your workforce has never been this simple!
Ensuring Documents are Completed and Compliant
At Nabu Pro, we firmly believe that “simplicity is the ultimate sophistication,” a belief that guides us in the design of our platform. The user-friendly interface makes it easy to track compliance.
Our color-coding system clearly shows you the number of employees for each status:
- Green: Completed
- Yellow: Expiring Soon
- Red: Overdue
In addition, by clicking on an employee’s name, you will have access to all the information about their submissions and can also download the attachments added by the employee.
Keeping Documents Organized Beyond Termination
The advantage of Nabu Pro is that you don’t have to worry about managing your employees’ data and documents. Your documents are stored securely on our servers for as long as you use our platform. This ensures compliance with industry regulations, even for former employees.
In fact, some regulatory bodies require the preservation of employee files up to 36 months after termination. Although such requirements can pose management problems, Nabu Pro simplifies this process by managing your documents efficiently.
Join the Compliance Revolution with Nabu Pro
Centralize Your Documentation with Nabu Pro Today! Experience the ease and efficiency of our platform, ensuring your employees remain compliant from hire to termination and beyond.
